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Privacy statement

  1. Description

    This processing of personnel data is a Web based informatics application to manage satellite image acquisition requests, validation, ordering, invoicing, archiving as ordered by the IPSC, Monitoring Agricultural ResourceS Unit.

    Your personal data will be collected and further processed for the purposes detailed hereafter under point 2. This processing of personal data is under the responsibility of the Unit Head of Monitoring agricultural resources at the JRC Institute for the Protection and Security of the Citizen, who acts as controller for this processing.

    As this processing collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

  2. What personal information do we collect, what is the legal basis, for what purpose and through which technical means?

    Identification data

    The personal data collected and further processed are:

    Last name, First name, user-id, password, title, email address, postal address, phone number, fax number.
    Legal Basis of processing
    The legal basis of the processing of personal data is:

    Council regulation 165/94 establishing the cofinancing of Controls with Remote Sensing in Agriculture and the role of the Commission services in satellite images delivery.

    Council Regulation (EC, Euratom) No. 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities.

    Article 60(4) – Keeping of supporting documents by authorising officers.

    Purpose of processing:

    The purpose of the processing of personal data is to keep all stakeholders informed of the image acquisition workflow.


    Technical information:

    The user data are collected through direct request to user and insertion by G4CAP Administrator and stored inside a database on a JRC server.

  3. Who has access to your information and to whom is it disclosed?

    The access to all personal data is only granted through User_Id / Password to a defined population of users. These users typically are: the Unit Head acting as controller of the processing of personal data, the system administrator of the software and the unit staff members. Regular registered and approved users by default do not have access to personal data of other users. No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.

  4. How do we protect and safeguard your information?

    The collected personal data is stored on the servers of JRC and underlie the Commission Decision C (2006) 3602 of 17/08/2006 “concerning the security of information systems used by the European Commission” defines IT security measures in force. Annex I defines the security requirements of EC Information Systems. Annex II defines the different actors and their responsibilities. Annex III defines the rules applicable by users. See JRC corporate notification DPO-1946.

  5. How can you verify, modify or delete your information?

    In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified, corrected, deleted or blocked, please write an e-mail message to the functional mailbox address mentioned hereafter under "Contact Information", explicitly specifying your request.

  6. How long do we keep your data?

    Your personal data is kept until the end of lifecycle of or 5 years (in accordance with Commission policy for archiving of supporting documents for procurement-contractual procedures.)

  7. Contact information

    Should you have any queries concerning the processing of your personal data, please address them to the controller under the following mailbox: JRC-CAPISA-IMAGERY@ec.europa.eu

    On questions relating to the protection of personal data, you can contact:

    - the DG JRC Data Protection Co-ordinator: jrc-data-protection-coordinator@ec.europa.eu

    - the Commission’s Data Protection Officer: data-protection-officer@ec.europa.eu

  8. Recourse

    In the event of a dispute, you can send a complaint to:

    - the European Data Protection Supervisor: edps@edps.europa.eu